RCGP ePoster Display Guidelines -Simul Europe GmbH

E-POSTER

GUIDELINES

Instructions for e-Poster submission

HOW DO I PREPARE MY E-POSTER

Step 1: Prepare your ePoster

Prepare a one page ePoster document in Microsoft PowerPoint or Word. You may download a template to prepare ePoster or create your own. Please note, templates must be converted to a PDF file before uploading.

Portrait ePoster Templates

Red ePoster

White ePoster

Round ePoster

Blue ePoster

Yellow ePoster

Purple ePoster

*using a template is not mandatory

Step 2: Check your ePoster meets the following specifications

Language	English (British)
Document length	1 page only
Font	Minimum 16pt font size, please use a standard font (eg. Arial, Calibri, Helvetica, Tahoma, Times New Roman).
Layout	Include the abstract title at the top of your poster. Indicate any references and conflicts of interest at the bottom of your poster.
File type	PDF (.pdf)
Orientation	Portrait / vertical orientation
Format	9:16
Minimum recommended size	Pixels: 1125 width x 2000 height Centimeter: 45.72 width x 81.28 height Inches: 18 width x 32height
Resolution	DPI 300 pixels/inch
Maximum file size	5MB excluding video 40MB including video
Media	Images, graphs and tables can be included in the ePoster.
Video specification	File type: MP4 only Length: Maximum 5 minutes long Quantity: Maximum 1 video per ePoster File size: Maximum 20MB per video

Step 3: Convert your document into a PDF file.

Go to File, Save As
Enter your file name, ‘Poster number – Abstract Tile’ recommended
From the Save as type dropdown menu, select PDF (.pdf).
Click Save.

HOW DO I UPLOAD MY E-POSTER

Step 1: Access ePoser upload site

Open your internet browser (we recommend using Chrome, Firefox or Safari internet browsers. Internet Explorer and Edge are not recommended). Then, go to the e-poster submission WEBSITE.

Step 2: Login

Enter your personal access information (username and password). Please refer to the email sent to you for your login details. Click Login.

Step 3: Select your ePoster

Once you have logged in, your poster(s) will be visible for you to select and upload.To do this, please click the Edit button.

Step 4: Review ePoster details

Review all details of your ePoster, update any details and enter your keywords.

Click Next to confirm and proceed to the next step.

Please note you can only edit Presenting Authors Name and affiliations.

Step 5: Confirm permission settings

If you would like to give permission for other participants to download a copy of your e-poster (in PDF format), please make sure there is a check mark next to “Allow participants to download the e-poster in PDF format”.

If you would like to give permission for other participants to contact you during the conference, please make sure there is a check mark next to “Allow participants to contact you by email during the event”.

If you would like to give permission for posting your e-poster online, please make sure there is a check mark next to “I give permission for my e-poster to be published on the website and displayed at the conference”.

Step 6:

Upload your e-poster and video file by clicking select then browse the file(s) saved on your computer.

After upload you will see a green icon beside the file name indicating the upload has been successful, if the upload is unsuccessful a red icon will appear beside the file name along with the upload error message.

Click on Submit.

Step 7: Review and edit files (as required)

Once you have completed your ePoster upload, you can view all files by clicking on the red View File and Play now! buttons pictured below.

Please review and ensure you have provided the correct files. If you require any amendments, please click the blue Edit button and return to step 3.